Setting up your Privacy policy

Privacy Settings

In your company account settings, under Privacy Settings, you can define the privacy policy that candidates must accept when filling out the application form, your company and Data Protection Officer details, and the retention period for candidate data. From this section, you can also remove individual candidates’ data if needed.

Privacy Policy

By default, the system uses a privacy policy generated by Jobilla based on the organization information and Data Protection Officer details you provide. This privacy policy is linked to all of your application forms.

You may also add your own privacy policy by linking it in the Custom Privacy Policy URL field and selecting Use my own custom privacy policy URL. In that case, the system will use your own policy in the application forms.

Data Retention

You can choose the retention period for candidate data between 3 and 48 months. By default, the system stores candidate data for 12 months, after which the data is securely deleted or anonymized.

More detailed information about retention can be found directly within the system under Privacy Settings and Company Data Retention Policy.

Data Deletion

At the bottom of the page, you can delete individual candidates’ data using their email address.

Enter the candidate’s email address in the Candidate email field and click Search. If the email address exists in the system, it will appear below the search field, where you can delete the candidate’s data.